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Education / Public Sector verified Verified Outcome TRL 9

Vendor Master Data Fraud Prevention

domain Client: A large US university system handshake Provider: PaymentWorks schedule Deploy: Q3 2019 (Implementation)
87 Impact
Enterprise Ready
Evidence Score: 5/10
Strength: High

Executive Summary

ANALYST: COI RESEARCH

To stop Business Email Compromise (BEC) and vendor impersonation fraud, the university implemented a secure vendor onboarding platform. Instead of accepting bank detail changes via email (which is risky), vendors must authenticate in a secure portal and their bank details are independently verified against banking consortium data before any payment is made.

rate_review Analyst Verdict

"The firewall for AP. The easiest way to steal money isn't hacking the ERP, it's emailing AP and asking to change a bank account number. This tool automates the verification, shifting liability away from the AP clerk."

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Full Audit Report Available Includes Risk Register, Technical Specs & Compliance Data.

warning The Challenge

Universities have thousands of one-off vendors (speakers, researchers). The manual onboarding process (emailing PDF forms) was highly vulnerable to phishing attacks. Verifying bank ownership manually was impossible at scale.

psychology The Solution

Deployed PaymentWorks. Vendors self-onboard. The platform checks the TIN (Tax ID) and validates the bank account ownership against a national network. It creates a 'digital identity' for the vendor. Only verified data is pushed to the ERP.

settings_suggest Technical & Deployment Specs

Integrations
PeopleSoft
Deployment Model
SaaS
Data Classification
PII / Banking
Estimated TCO / ROI
Low
POC Summary (2018-01-01 to 2019-01-01)

"N/A"

shield Risk Register & Mitigation

Risk Factor Severity Mitigation Strategy
Vendor Adoption Medium Strict policy: no portal registration, no payment.
Integration Low Batch interface to PeopleSoft/Oracle.

trending_up Impact Trajectory

Audited value realization curve

Onboarding of >10,000 vendors Verified Outcome
Primary KPIPrevention of BEC fraud attempts
Audit CycleReduction in vendor setup time

policy Compliance & Gov

  • Standards: IRS W-9/1099
  • Maturity (TRL): 9
  • Evidence Score: 5/10
  • Data Class: PII / Banking

folder_shared Verified Assets

description
Verified Case Study
PDF • Version 1
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Technical Audit
PDF • Audited
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Security Architecture

The "Blind Verification" Protocol

How we verified these outcomes for A large US university system without exposing sensitive IP or identities.

Private
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1. Raw Evidence

Audit ID: #PRIV-935
Evidence: Direct SQL Logs
Public
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2. Verified Asset

Outcome: Verified
Ref ID: #COI-935

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