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Retail verified Verified Outcome TRL 9

Duplicate Payment Prevention & Recovery

domain Client: A major US home improvement retailer handshake Provider: Apex Analytix schedule Deploy: Q4 2020 (Review)
88 Impact
Enterprise Ready
Evidence Score: 5/10
Strength: High

Executive Summary

ANALYST: COI RESEARCH

Managing a massive vendor base, the retailer implemented a continuous monitoring solution to prevent overpayments. Instead of a retrospective 'recovery audit' (finding errors months later), the system analyzes payment runs in real-time, blocking duplicate invoices or incorrect currency payments before cash leaves the bank.

rate_review Analyst Verdict

"Shifting from 'Recovery' to 'Prevention'. Traditional recovery audits charge a contingency fee (20-30%) on found money. Preventing the error upfront saves that fee and improves working capital. It is a critical layer of defense for high-volume AP departments."

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Full Audit Report Available Includes Risk Register, Technical Specs & Compliance Data.

warning The Challenge

With millions of invoices, errors are inevitable (e.g., vendor sends invoice #123, then #123A). ERP controls often miss fuzzy matches. Retrospective audits recovered cash but meant the company effectively gave interest-free loans to vendors for months.

psychology The Solution

Deployed Apex FirstStrike. The software sits on top of the ERP. It uses algorithms to match fuzzy vendor names, invoice numbers, and amounts across disparate systems. It places a 'payment hold' on suspicious items for human review.

settings_suggest Technical & Deployment Specs

Integrations
Oracle / SAP
Deployment Model
SaaS
Data Classification
Financial / Vendor Master
Estimated TCO / ROI
Medium
POC Summary (2018-01-01 to 2019-01-01)

"N/A"

shield Risk Register & Mitigation

Risk Factor Severity Mitigation Strategy
False Positives Medium Tuning matching logic to avoid delaying legitimate payments.
Vendor Friction Low Clear communication on why payment is held.

trending_up Impact Trajectory

Audited value realization curve

Prevention of millions in leakage Verified Outcome
Primary KPIReduction in recovery audit fees
Audit CycleImproved vendor master data quality

policy Compliance & Gov

  • Standards: SOX
  • Maturity (TRL): 9
  • Evidence Score: 5/10
  • Data Class: Financial / Vendor Master

folder_shared Verified Assets

description
Verified Case Study
PDF • Version 1
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Technical Audit
PDF • Audited
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Security Architecture

The "Blind Verification" Protocol

How we verified these outcomes for A major US home improvement retailer without exposing sensitive IP or identities.

Private
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1. Raw Evidence

Audit ID: #PRIV-915
Evidence: Direct SQL Logs
Public
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2. Verified Asset

Outcome: Verified
Ref ID: #COI-915

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